Policies & Procedures

So what is a Policy?

A Policy names a particular subject/topic, it names the Authority to take action, who is responsible, the boundaries (Scope & Application) of the policy, it may (should) contain legislative references, often penalties for non-compliance are cited & a policy should name the Procedures that support the policy & where the details are found… in other words, a Policy sets Governance …a Policy cannot exist without supporting Procedures…

What is a Procedure?

A Procedure indicates how a Policy is carried-out, where it’s carried-out, who does it: sometimes including step-by-step instructions. This may also be known as Work/Task Instructions. An established or official way of doing something, a series of actions/steps conducted in a certain order or manner...

Work Instructions

If these are created separate to the Procedure, these are the actual step-by-step instructions how the task is to be performed...

The tools/equipment/devices/PPE may be named in the Procedure, or,

in a Work Instruction...

Safety Management Systems (SMS)

So what is an SMS?

A Safety Management System is designed to manage safety risk in the workplace!

Occupational safety being defined as: the reduction of risk to a level that is as low as reasonably practicable/possible (ALARP) to prevent people getting hurt

An SMS is the "sum of many parts"!

An SMS includes:

Policies & Procedures (Work Instructions)
Safety Systems & Standards: housekeeping, LOTO, Machine Guarding, etc...
Workplace Inspections & Safety Meetings
Hazard Assessment & Control Programs
Safety Communications, Notification & Reporting
Injury Management & Return to Work (RTW)
Emergency Preparedness & Incident Response
Involvement of all parties: Employer, Supervisor, Worker, Union, Safety Rep's

The SMS should be incorporating into your daily business processes!!!

How can I Help???

Conduct an Audit

What is the "state of the Union"? Where are you? What do you currently have? What do you need? What do you have to comply with? Is there any gaps between what you have & what you need...

Author Polices & Procedures

Polices & Procedures can be authored from scratch, completely tailored to You/Your Organization with:

Your specific needs
Hierarchal structure
Reporting circulation list
Associated documents/forms, etc...

Polices & Procedures Templates

I have an extensive library of specific Polices & Procedures in the form of "templates"
These are almost-complete, they just need some personalization and customization to suit You and Your organization: industry & legislation specific

Provide Training

Training can be provided in 3 ways: 1) Live In-Person... 2) Live Virtually... 3) Self-directed via my Learning Management System (LMS) available 24/7/365

Launch &/or Help Manage the System

I can help to organize & launch/roll-out the Program/System. I can provide guidance and support for ongoing program elements: inspections, communications, re-training, reviews, etc...

Monitor the System

I can help to periodically monitor the success of the program and employee compliance

Review & Improve the System

After a term or series of Monitoring efforts, the System must be reviewed at-least annually. More frequent reviews may be needed: after an incident, when legislation or policies & procedures change, when employee compliance is poor, etc...